Two-step approval process

Learn how you can enable a simple two-step approval process for your expense reports.

Salil Menon avatar
Written by Salil Menon
Updated over a week ago

We have introduced a two-step approval process for expense reports to mitigate any incident where an expense report has been approved by mistake and now needs to be corrected. Also, there are times when the finance person in your company needs to be the final approver for already approved expense reports.

You can now enable a simple two-step approval process by following these steps:

Enable 2-step approval for your company account

  • Log in to your Travelstop account

  • Go to 'Company settings' and select 'Approvals.'

  • Under 'Expense approvals', click on 'Show details' to expand the card.

  • Once expanded, you will see a setting 'Allow admins to return approved reports'

  • Please turn the setting ON (it's disabled by default)

  • Once enabled, admins in your company will be able to reject or return any approved report before marking them paid.

Return an approved report

  • Log in to your Travelstop account

  • Under the 'Expenses', go to 'All reports'

  • Under 'Open', you will see any report that has been approved but not marked paid yet.

  • Access the report which needs to be rejected (or returned)

  • Select 'Return' and add an appropriate reason for rejecting the report.

  • That's it! The expense report will be sent back to the submitter for correction.

  • Once returned, the submitter can now re-submit the expense report with any correction as suggested by the admin (or the report can be deleted if it's not valid anymore)

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